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Privacy Policy Statement Conference Center De Poort

Last updated: 23.05.2018

Integrity is a fundamental value of De Poort and we hold ourselves to the highest standard possible. Therefore we happily abide by the EU regulations: General Data Protection Regulation (GDPR). This means that the information you provide us with is handled very carefully. As our guest we want to make the process of registration as convenient as possible for you on our website. In this statement we inform you about the collection of the information, that we need your permission to do so and that you are welcome to contact us when this statement is not clear of you want you data removed. This statement is an addition to the Uniform Conditions for Hospitality Business.

In this privacy policy statement we inform you what information we need to provide our services and explain that we only use the information needed to provide this service and only after your explicit permission. De Poort ("us", "we", or "our") operates (the "Site"). This page informs you of our policies regarding the collection, use and disclosure of Personal Information we receive from users of the Site.
Please read this document carefully before you use our Site for sending your data or provide your information to us by email or phone.

We use your Personal Information only for providing our services to you and improving the Site to make registration as convenient as possible. By using the Site and/or by providing us with your personal information by phone and/or email for registration purposes, you agree to the collection and use of information in accordance with this policy.

Information Collection And Use

While using our Site or making a front desk registration, we may ask you to provide us with certain personally identifiable information that can be used to contact or identify you. Personally identifiable information may include, but is not limited to your name ("Personal Information").

On our Course registration page the following information is collected after you permit us to do so:

Firstname, lastname, gender, birthdate, address, postalcode, city, country, home phone, work phone, email, company, diet info. For registrations from abroad, in addition we may ask you to provide a credit card holder name, credit card number, credit card expiry date and credit card code. Only part of the information we ask you to provide is obligatory for registration and marked with a red asterisk.
Birthdate is needed for selecting the subcourses and discounts for children or when course selection is based on age. Dietary info is used by our kitchen to plan and prepare proper type of meals. Credit card data is used only for security of a valid request and the real payment is processed by Mollie.

On our Contact form the following information is collected:
Firstname, lastname, e-mail address.

The collected information is securely stored and not shared with any other individual nor company outside of De Poort and used only for De Poort needs to contact you. The only exception to this is that we share your info with the organizer of the course/conference your register for. The information we provide them with will be limited to: firstname, lastname, age, email adress, course you apply for, answer to specific course question.

When a (course) participant registers on our website, we will share with the organization strictly the following information: Name, email, age, strictly course related info). When you, as a participant, do not permit us to share this info with the course/conference organization, we assume that you contact the organizing party yourself for application.

When the organizer of the course/conference handles the registration we ask them to provide us with the minimum following information: Firstname, lastname, part of which group, dietary info, special requests concerning your stay.

You may ask for review or removal of your data at anytime by contacting us at or by phone.

Log Data

Like many site operators, we collect information that your browser sends whenever you visit our Site ("Log Data").

This Log Data may include information such as your computer's Internet Protocol ("IP") address, browser type, browser version, the pages of our Site that you visit, the time and date of your visit, the time spent on those pages and other statistics.
It is used for analyzing and improving our software and handling any abuse of our system.
Log data is not shared to any third party.


We may use your Personal Information to contact you with newsletters, marketing or promotional materials and other information, but only after you explicit permission. You can unsubscribe from the list at anytime by using the link provided in the e-mail. We may also contact you individually about your registration when necessary.


Cookies are files with a small amount of data, which may include an anonymous unique identifier. Cookies are sent to your browser from a website and stored on your computer's hard drive.

Like many sites, we use "cookies" to collect information. You can instruct your browser to refuse all cookies or to indicate when a cookie is being sent. However, if you do not accept cookies, you may not be able to use some portions of our Site particularly the registering form for the course.


The security of your Personal Information is very important to us, but please note that no method of transmission over the Internet, or method of electronic storage, is 100% secure. While we strive to use commercially acceptable means to protect your Personal Information, we cannot guarantee its absolute security. We use industry standard latest SSL protection which offers the best protection possible.

Changes To This Privacy Policy

This Privacy Policy is effective as of 23.05.2018 and will remain in effect and minor changes may be implemented and published when regulations change or the type of service requires different forms of information collection, which we will make clear by changing the date of the last update.

We reserve the right to update or change our Privacy Policy at any time and you are advised to check this Privacy Policy periodically. Your continued use of the Service after we post any modifications to the Privacy Policy on this page will constitute your acknowledgment of the modifications and your consent to abide and be bound by the modified Privacy Policy.

If we make any material changes to this Privacy Policy, we will notify you either through the email address you have provided us, or by placing a prominent notice on our website.

Contact Us

If you have any questions about this Privacy Policy, please contact us at or by phone.